LESSON 4: TEXT AND IMAGE WRAPPING

TYPES OF PRODUCTIVITY TOOLS

WORD PROCESSING

·         

      Helps people to create attractive &  effective business documents

·         Provides an easy way to edit and enter text

ü  Checks spelling and grammar

ü  Can add graphics with ease

• ·         Also known as a document preparation system
• ·         A program where you can type and print documents
• ·         Replaced old typewriters

APPLICATION AREAS OF WORD PROCESS

•   BUSINESS- Legal copies, letterheads, letters, memos circulars etc.
• EDUCATION- to develop word processing skills from the very beginning
• HOME- Dealing w/ assignments being completed at home or occasionally recreational

·     ADVANTAGES 1.      Faster                                    2.      Can edit documents 3.      Change font style, size, colour 4.      Change layout                           5.      Print many copies 6.      Less noise 7.      Add pictures 8.      Make tables 9.      Email documents

·            DISADVANTAGES                  1.      Equipment costs         2.      Upgrade software         3.      Train staff         4.      More complicated         5.      Virus, pop-up

SPREADSHEETS

•  Allows users to analyze numeric and financial data
•  The ability to enter complex formulas and have the computer automatically calculate it.
•    Can be used to make graphs and charts
•     Provides a structured way to look at things (organizational tool)

PRESENTATION SOFTWARE

•          Ideal way to communicate ideas to a group of people

ü  Used by businesses, students, researchers

ü  Provides  a speaker with a visual aid to guide a presentation

DATABASE SOFTWARE

 Managing information has become the most valuable ability of a computer

ü  Websites depend on databases to deliver important info to visitors

ü  Can be used to track and analyze stocks and bonds

ü  Analyze weather data to make forecasts

PERSONAL INFORMATION MANAGEMENT SOFTWARE

·         Examples are Microsoft outlook and Google Calendar

            Helps individuals organize themselves

ü  Set-up to do lists

ü  Manage contact lists

ü  Act as an appointment calendar

MOBILE SOFTWARE

·         Apps made for smartphones

·         Allows people to manage calendars and receive emails while away from their desk

·         There is also web-delivered services

ü  Popular ones are YouTube , Google Maps and FB

RICH INTERNET APPLICATIONS

·       

            Software that is available online, often for free

·         Faster internet capabilities along with advancements with web technologies and cloud computing gave rise to RIAs

SUITES

·         Packages of productivity software

·         Usually includes

      ü  Word processor

      ü  Spreadsheet

      ü  Presentation software

      ü  Personal info management software

MICROSOFT OFFICE is the most popular and widely used form of productivity software. It includes:

1.      Microsoft Word

2.      Excel

3.      PowerPoint

4.      OneNote

5.      Outlook

6.      Publisher

OTHER COMPANIES - Competitors to Microsoft include:

• ·         Corel WordPerfect Office
• ·         IBM Lotus SmartSuite
• ·         Apple iWork
• ·         Sun Microsystems Star Office
• ·         OpenOffice.org

  Business Effects of using productivity tools

v  Enhances performance of employees

v  Easy to use

v  Provides a common format

TEXT and IMAGE WRAPPING: Text wrapping options

1.  In-line wrapping - Doesn’t give you much control. You can’t add a border.

2.  Square wrapping - Gives you much more control. You can add a border and effects and drag the image.

3.  Tight wrapping - The text sits nearer the image. You can add a border & effects, and drag the image.

4.  Behind text wrapping - Useful if you want to put a watermark on a page or in a table.

5.  In front of text wrapping – Text underneath the image is visible.

6.  Through wrapping – Similar to tight but if there are any blank spaces at the sides of the image, text will flow into those areas. Best used in PNG images.

7.  Top & bottom wrapping – This is the one used most often in books. The image breaks up lines of text not just paragraphs, so you may have to nudge it up or down so it sits between paragraphs.